Free template

Florida AI parent notice template

Florida's Rule 6A-1.0957 says a school must notify parents when an AI instructional tool is approved. Here is a notice you can copy, fill in and send home, written in words a parent uses.

Use it for one AI tool at a time. If your district has its own notice form, use that form and check it against the five parts below.

The template

Fill in every bracket. Delete the instructions inside the brackets once you have written your own words. Read it out loud when you finish. If you stumble over a word, a parent will too.

Subject: A new learning tool in [teacher name]'s [subject] class

Dear parent or guardian of [student name or "our students"],

This is to tell you about a learning tool that [school name] has approved for use in [grade level(s)] [subject(s)].

The tool: [name of the app or website, exactly as it appears on the screen]

Where it is used: [grade level(s)], [subject(s)], starting [date].

What your child will do with it: [One or two plain sentences. Say what your child types, says, reads or clicks. Example: Your child will type questions about fractions and the app will answer in writing.]

Does it give feedback or answers on its own? [Yes or no. If yes, say what kind. Example: Yes. The app checks each answer and tells your child right away if it is correct, with a short hint.]

What I still do: [One or two sentences. Example: I choose the lessons, read the results each week, and decide every grade myself.]

If you do not agree with what the tool shows or says: [Name of your district's form for objecting to school materials] is here: [link to the form on the district website]. You can also contact [name and title of the district point of contact] at [phone or email].

Your choice: [Use this part only if your child will use the tool directly. Otherwise write "Your child will not use the tool directly, so no choice is needed."] Before your child uses this tool, I need your permission. Please mark yes or no on [the attached form / the form at this link] by [date]. If you say no, your child will do [one plain sentence about the non-AI activity] instead. It covers the same lesson and gets the same kind of feedback. [If a form does not come back, write what your district's policy says will happen.]

Where to see more: The list of approved AI tools and the district's AI policy are at [link].

Questions? Contact me at [teacher email or phone], or [school office contact].

Thank you,
[teacher name]
[school name]

The five required parts

The rule says the notice must use plain, non-technical language and must include five things. The rule numbers them 1.a to 1.e. Here is what each one asks for and where it sits in the template.

The rule's words for the notice:

Notify parents when an Artificial intelligence instructional tool is approved for instructional use. The notice must use plain, non-technical language and include:
Rule 6A-1.0957(3)(e)1, F.A.C.

1.a
The name of the application or platform;
Rule 6A-1.0957(3)(e)1.a., F.A.C.
In plain words: The name of the tool, exactly as students see it on screen. Not "our AI platform."
Where it sits in the template: The line that starts "The tool:".
1.b
The grade level(s) and subject area(s) in which the tool will be used;
Rule 6A-1.0957(3)(e)1.b., F.A.C.
In plain words: The grade levels and subjects. "Grade 7 English language arts and Grade 8 science" works. "Various classes" does not.
Where it sits in the template: The line that starts "Where it is used:".
1.c
The nature of the student interaction with the tool, including whether the tool provides automated feedback or instructional responses;
Rule 6A-1.0957(3)(e)1.c., F.A.C.
In plain words: What your child does with the tool, and whether the tool tells the student something about their work without a person reading it first, or answers questions.
Where it sits in the template: The lines that start "What your child will do with it:" and "Does it give feedback or answers on its own?".
1.d
The process for objecting to tool content pursuant to Section 1006.28(2)(a), F.S.; and
Rule 6A-1.0957(3)(e)1.d., F.A.C.
In plain words: How to object to what the tool shows or says. Give the real link to your district's form and the name of the district contact. Do not write "see the district website."
Where it sits in the template: The paragraph that starts "If you do not agree with what the tool shows or says:".
1.e
If the student will be directly using the tool, provide the option for parents to opt their child into using the tool along with information on an alternative, non-artificial intelligence instructional tool that is substantively comparable in instructional quality and access for their child to use if they do not opt them in.
Rule 6A-1.0957(3)(e)1.e., F.A.C.
In plain words: If students use the tool directly, the choice for parents to opt in, and what the comparable non-AI activity is.
Where it sits in the template: The paragraph that starts "Your choice:".

Example (made up): A Grade 3 teacher at a charter school in Central Florida drafts a notice for an AI reading app. Draft one says "adaptive generative AI platform." She rewrites it: "Your child reads short stories aloud to an app called [tool name]. The app listens and points out words your child missed. I review the results each week." The rewrite says what the child does, says the app gives feedback, and says who is still in charge.

How to fill it in

Pick one tool. Choose one approved, student-facing AI tool you use in your class.
Fill in every bracket. Look up the real objection form link and the real district contact. Do not leave a bracket empty.
Swap technical words for plain ones. Say what the child does. Use "your child," not "the student." Skip acronyms.
Check the five parts. Tick off 1.a to 1.e against your draft. If the draft does not say whether the tool gives feedback or answers, add a sentence.
Get it looked at. Have your principal or tool approver read it before it goes home, because your district's policy decides who must approve what goes home.

Four gaps to look for

No way to object. The note never says how, or sends parents to a home page with no form on it.
Vague wording. "AI-powered learning" tells a parent nothing. Say what the child does.
Nothing about automated feedback. Parents need to know whether the tool answers back.
No opt-in choice when students use the tool directly. That is part 1.e, and it needs its own paragraph.

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Training, not legal advice. Your district's or governing board's adopted policy controls. Not reviewed or approved by the Florida Department of Education.